From time to time we come across scenarios where a meeting room or resource has been removed, relocated or we simply would like it to show another name than the original one in our system.
So, is there an easy way to rename the resource in Exchange and have it reflected in the users calendar for previous bookings?
The answer is Yes, and No.
Renaming of the resource is fairly simple using PowerShell. You have to change the attributes Name, Alias, DisplayName, SamAccountName, and UserPrincipalName.
Set-Mailbox “TestRoom” -Name “NewTestRoom” -Alias “new_testroom” -DisplayName “New Test Room” -SamAccountName newtestroom -UserPrincipalName firstname.lastname@example.org
You also have to change the FirstName attribute using the Set-User command:
Set-User “NewTestRoom” -FirstName “NewTestRoom”
So, does this do the trick?
The answer is yes, in regards to new bookings. The problem is that the name change does not reflect in the previous bookings of the resource. The old name will still show in the booking, but if you click on the name of the room, the new name will show in the properties of the resource.
There is no way to change the name of the room without deleting the booking and make a new reservation with the new name. The room is reserved in the system with the old name, and there is no way for Exchange to display the new name in available resources(if you choose Change Room in the booking) without deleting the reservation and making a new one.